In 2019, a leading Global Multinational Video Game and Digital Entertainment Company was preparing for the IR35 reforms that were set to come into effect in 2020. These reforms posed significant challenges, particularly in managing and controlling their contingent workforce through various agencies. They needed a partner who could provide a comprehensive and a reliable solution for payrolling and sourcing workers, ensuring smooth compliance and efficiency across their operations.
The Challenge
The company recognised that the IR35 reform project needed an outsourced solution to manage their contractor payments and streamline the entire contingent workforce management process. Their primary pain point was the lack of structured approach to handling their workforce, which was dispersed across multiple agencies. This led to inefficiencies, compliance risks and difficulties in maintaining control over their contingent workers.
Our Comprehensive Solution
At Outsource UK, we understand the intricacies of workforce management, especially when it comes to navigating regulatory and compliance changes such as the IR35 reforms. Our solution for the company included:
IR35 Advisory: Providing expert guidance on navigating the complexities of the IR35 legislation, ensuring that the company remained compliant and avoided potential penalties.
Payrolling: Managing the payment of contractors efficiently, reducing unnecessary administrative tasks and ensuring timely payments.
Supplier Management: Implementing a structured approach to managing agencies and suppliers, ensuring consistency and compliance across the board.
Employed Consultants: Introducing a solution that provided the company with employed consultants, addressing their need for a flexible yet compliant workforce.
Day Rate Contractors: Ensuring that day rate contractors were sourced and managed effectively, aligning with the company’s project needs.
Our Engagement
Given our existing relationship with the company, built on a history of successful placements, we were in a strong position to expand our service offering. We collaborated closely with key stakeholders, including the Recruitment Director, Head of Legal, Head of HR, Global Director of Contingent Labour and the Financial Controller. This close collaboration allowed us to tailor our services to meet their specific needs, ultimately expanding our support to include payrolling and the introduction of employed consultants.
The Outcome
The project was completed within the agreed timeframe, ensuring a seamless integration of our solutions and full compliance with the IR35 reforms. Our strategic approach resulted in a significant 20% increase in diverse applicants, showcasing our commitment to promoting diversity and inclusion within talent engagement. Furthermore, our structured supplier management framework provided our client with a reliable and compliant system to manage their workforce efficiently.
The Head of HR at the company said, “The Outsource team exceeded our expectations - nothing seemed like too much trouble for the team and we were made to feel like their only client.”
Solutions to Your IR35 Challenges
If your business is facing similar challenges with IR35 or contingent workforce management, we’re here to help. Our range of handcrafted Workforce Solutions includes Compliance Audits for IR35, Payrolling, MSP, RPO and dedicated Direct Sourcing talent.
Get in Touch
For more information on how we can help solve your hiring headaches, contact Mark Harris, Sales Director on 07810 392 994 or by email.
